Artificial intelligence (AI) is rapidly becoming a crucial tool for businesses aiming to streamline operations and boost productivity. Whether it’s helping teams collaborate better, automating routine tasks, or analyzing vast amounts of data, AI is reshaping how businesses function. Here are five practical ways businesses are leveraging AI to become more efficient.
For some AI tips from BNC, here’s a webinar we hosted where one of our AI SMEs covers a lot of ground regarding AI and how businesses should utilize and approach it.
1. Summarizing Meetings with Microsoft Teams AI
We’ve all been there—sitting through a long meeting only to forget the details by the end of the day. Microsoft Teams’ AI-powered meeting summarization tool is the solution to this time-consuming problem. Rather than rewatching the whole recording, the AI summarizes key discussion points, highlights action items, and even identifies who was responsible for what.
Not only does this help team members who missed the meeting catch up quickly, but it’s also a great way to keep everyone aligned and accountable. Teams are saving time and reducing information overload, allowing employees to focus on actionable insights rather than sifting through hours of video. Want to learn more? Check out how Microsoft Teams AI features can keep your meetings productive.
2. Writing Better AI Prompts for Smarter Results
Here’s a little AI secret: the quality of the output you get depends largely on the prompts you give. Think of it like asking a colleague for help—the clearer and more specific your question, the better their answer will be. The same goes for AI. Crafting effective prompts is key to making sure your AI delivers exactly what you need.
So how do you write a good prompt? Be specific. Instead of “write a blog post,” try “write a 500-word blog post about AI tools for small businesses, focusing on productivity.” Provide context, such as the audience and purpose, and set a tone—whether that’s professional, friendly, or casual. You can even give AI examples to follow, ensuring the results are aligned with your goals. The better your prompt, the better the output. Need more tips? This guide on prompt engineering breaks it down.
3. Automating Customer Support with AI Chatbots
Customer support can easily get bogged down with routine inquiries—questions about order statuses, password resets, or troubleshooting common issues. AI-powered chatbots are stepping in to handle these repetitive tasks, providing instant support around the clock while freeing up your human team to tackle more complex requests.
Platforms like Intercom and Drift help businesses set up chatbots that can answer FAQs, troubleshoot basic issues, and even direct customers to the right department when needed. By automating these interactions, businesses not only improve response times but also create a better overall customer experience.
4. Analyzing Data Quickly with AI-Powered Tools
Making data-driven decisions is crucial, but sorting through endless spreadsheets and dashboards can be overwhelming. AI tools like Tableau and Microsoft Power BI do the heavy lifting for you, analyzing large data sets and presenting them in easy-to-digest visual reports.
Whether you’re looking at sales trends, customer behavior, or marketing performance, these tools give you actionable insights without the manual labor. You can see patterns emerge, identify opportunities for growth, and make decisions backed by real-time data—quicker than ever before.
5. Creating PowerPoint Presentations in Minutes with AI
Preparing presentations can often be time-consuming, but AI tools are now making it easier than ever to build polished, professional PowerPoint decks in just minutes. With AI-powered features, you can input your content, and the tool will handle everything from slide design to layout and even adding visual elements that enhance your message.
For example, Microsoft’s AI tools allow you to generate full presentations by simply providing key points, which are then transformed into well-structured slides with consistent formatting. This saves your team hours of manual work, ensuring your presentations are both visually appealing and content-rich without the hassle.
By leveraging AI for tasks like this, businesses not only speed up their workflow but also maintain high-quality output, allowing teams to focus on more strategic and creative aspects of their projects.
Get In Touch With BNC To Get Started
AI isn’t just a buzzword—it’s a tool that’s making companies more efficient in tangible ways. Whether it’s summarizing meetings, analyzing data, or automating routine tasks, businesses are finding that AI helps them get more done in less time. If you’re looking to streamline operations and enhance productivity, now’s the time to explore how AI can work for you.
Need help deciding which solution is right for your business? Contact BNC today to schedule a free consultation. Let’s work together to ensure your IT environment is secure, efficient, and ready for growth! Your company may be on the lookout for more comprehensive IT solutions than just secure browsing, and we’re here to help. If you’re looking for an IT support company in Denver or Dallas with experienced IT/Security consultants, BNC will work closely with your team to evaluate your specific needs and provide tailored solutions that strengthen your cybersecurity defenses. Don’t wait until a cyber incident occurs to realize the importance of comprehensive cybersecurity measures. Contact BNC, an IT company in Denver & Dallas today to begin your journey toward a safer and more secure digital future. Together, we can safeguard your business and protect it from the ever-present threats in the world of cybercrime.
